Features of recording drivers' working hours. Tachograph and waybill to help!

A tachograph is an on-board recorder that can be used to record all vehicle movement parameters on the device’s internal memory, including the time periods allocated for drivers’ rest. Such equipment must be installed on vehicles carrying out commercial freight and passenger transportation.

To operate the device correctly, you should understand the basic rules for using a tachograph. While driving the car, the tachograph must be turned on and the driver card must be installed in it. This card is individual for each driver. It contains a chip on which data about the work schedule of the driver and vehicle (V) is recorded.

Almost all tachographs have a similar structure; below, the action algorithm will explain to you step by step how to use a tachograph with a driver card:

1At the beginning of the work shift, the driver must install his personal chip card into the device. The card is inserted with the chip facing up until it clicks, which indicates that the card has been secured by the device. After this, the driver must identify himself using a PIN code.

2If the flight is performed by two drivers, then the second driver must also install his personal card, but in the second slot of the tachograph. Switching drivers on the tachograph is done by setting the mode of each driver, for example, a person is sleeping or is driving.

3If the card is installed correctly and the PIN code is entered correctly, the driver’s full name will be displayed on the device screen, otherwise something was done incorrectly. Before driving, both drivers must correctly install the chip cards and undergo identification.

4If no manipulations with the card allow the tachograph to read the information, then the plastic key has failed. The driver is obliged to replace it as soon as possible.

5If the tachograph or driver card is in a faulty condition during a voyage, all data on work and rest hours must be recorded manually on the tachograph tape. Each mark is certified by the driver’s personal signature.

6After installing the chip card, the driver indicates the mode he was in before driving. If the movement was preceded by a rest period, then the corresponding “Rest” mode is selected; if there is some other work, then the “Work” option is selected. Some devices have more advanced functionality and a “Ready” option has been added to the menu.

7After turning on the ignition, the tachograph automatically switches to the “Driving/Work” mode. The device maintains it until the vehicle stops and the engine is turned off.

8After the end of the movement, the recorder goes into the “Rest” mode or the driver sets it independently.

9At the end of the work shift, the driver must remove the card from the tachograph.

10If the car starts to move, and the card is not installed in the device, an error message will be displayed on the recorder screen, accompanied by a sound signal. This violation will be recorded in the device memory.

One of the functions of the tachograph is to print out all the information received during the trip. To print the data, you need to do the following:

1Go to the main menu of the device.

2Select the “Print” option.

3Select the type of data to print (tachogram, technical data, operation).

Video “How to use the driver card in the tachograph.”

To print data, the printer device must be in good working order and the appropriate type of paper must be inserted into it.

In order to avoid any unpleasant situations with traffic police officers during the trip, it is necessary to carefully study the rules for using a tachograph for drivers.

Operating instructions for the installed tachograph

Motorists should know the rules for using a tachograph device. They are quite easy to remember, but there are a number of actions in which you cannot make mistakes. Here's how to use a tachograph correctly: you need to install the card before you start driving, before starting the car. First, let's figure out how to do this. The procedure is as follows:

1. The card is inserted so that the chip is facing up, and the driver information and photo are facing in the opposite direction from the entrance to the device.
2. The card is inserted into a hole located on the left side of the device.
3. Most tachograph models require the card to be inserted slowly, as they often automatically withdraw the document.
4. In domestic models, which are designed more simply, the card must be smoothly pressed into the device until a specific click is heard.

Then the owner initialization and configuration procedure occurs. To remove the card, you will need to press the button located under the slot.

The activation procedure goes like this:

• After inserting the card, use the specially designed buttons to select the “Enter PIN code” action;
• then the corresponding numerical value is entered and “OK” is pressed;
• if the code is entered correctly, a greeting will appear on the screen, and the last date of use of the device may also be displayed for a few seconds;
• the tachograph will ask the question “Did it correctly identify the card owner?”, to which the driver must click “Yes”;
• the information is then stored on the chip;
• As confirmation, a message will appear on the display indicating that the device is ready for use.

To print the information you will need:

1. In the device menu, select the “Print” action.
2. Then click “OK”, thereby confirming your intention to print the summary.
3. Select the period for which information is needed; most often the request is made per day.
4. It is also possible to manually enter the date.
5. Then the device system will ask where to display the data, on a receipt or on a monitor.
6. After confirming the required action, you can view the performed manipulations on the display or print them. In the second case, a check with information will appear from a special hole.

Where should I enter my PIN code?

The algorithm for entering a PIN code on different tachograph models may differ; specific steps can be found in the driver’s instructions. Typically, to enter a PIN, you need to do the following:

• when installing a chip card into the card reader, the device requests a PIN code for identification;
• use the arrows to select the desired numbers, and the “OK” button confirms the entry of the PIN code.

Some tachograph models at the second stage display a virtual keyboard for entering numbers.

If the driver has forgotten the PIN code and entered it incorrectly, the system will automatically block the chip card.

You can only unlock the card using another password - PUK code. It is indicated on the envelope with the card upon receipt. If you enter this code, the device will automatically create a new PIN code and display the numbers on the screen.

If there is no access to the PUK code, then the problem can only be solved by contacting the service where the card was received. In this case, the old card will be blocked and a new one will be issued.

How to use the tachograph

Where to get a driver card for a tachograph
So, once you are in the driver’s seat, you need to install the card in the tachograph. The card itself (in most cases) is inserted with the contact pads of the chip facing up.

Next, enter the PIN code; if it is entered incorrectly more than three times, the individual driver card will be blocked until the PUK code is entered correctly, i.e. generally similar to a cell phone SIM card. The need to enter the code is due to protection against possible use of the card by another person (for example, in the event of its theft).

Video - instructions for drivers on how to work with a tachograph:

After successfully entering the code, the driver’s information (full name) will be displayed on the device display. It is necessary to make sure that the device recognizes the card, because The display of driver data confirms successful card identification.

If recognition does not occur, then several options are possible:

• The card is inserted incorrectly (it should be clearly fixed, with a characteristic click);
• The card is faulty;
• The tachograph is faulty.

In case of malfunction, you must contact the appropriate organization within seven days.

Then you need to select the driver operating mode. This is either a rest or work mode. Most often, the tachograph independently sets the current modes, but you need to make sure that they are correct.

After which you can begin to perform your duties - further fixation is carried out by the device independently.

It is worth noting that when the engine is running, the tachograph records the “work” mode (in the case when the engine is running and the driver is resting, it is necessary to set the mode manually), and when the engine is switched off, it is resting. Current modes are displayed on the device screen

When the vehicle starts moving, the device will record this event and display it on the screen.

Completion of a work shift is accomplished by withdrawing your driver's card. To do this, you need to press the corresponding key on the device (or a combination of keys), and the device will “give” the card.

As can be seen from the description, there is nothing complicated in using a tachograph; you just need to be careful and strictly follow the instructions. But on the road you can’t do without these qualities either.

Video - how to use the Shtrikh tachograph:

Registration and receipt

According to Order of the Ministry of Transport of Russia No. 36 of February 13, 2013, the category of products that require “plastic” in their operation includes:

• trucks weighing more than three and a half tons;
• the number of passengers is more than eight people;
• equipment for transporting high-risk cargo.

Documents for receipt can be sent electronically or in writing to the appropriate organization:

• application of the established form;
• copies of passport, driver's license, SNILS;
• one black and white photograph.

Registration will take from two weeks to a month, the validity period is three years. After this period, you must write a new application, the old one will be deactivated, and a new one with a replacement index will be issued in its place. If lost or blocked, it will be restored.

How to properly use a tachograph with a driver card instructions

Do-it-yourself flocking of the car interior, step-by-step instructions

The procedure for using the tachograph is established in. It lists the requirements for these devices, the procedure for their use, maintenance, and control measures. Appendix 3 to this document states that tachographs are used by:

• employees – for registration and accounting;
• employers - to monitor labor protection and road safety;
• inspectors - to check the employee and the enterprise for compliance with the requirements of the legislation on road safety and labor protection rules in motor vehicles.

Each device installed in a vehicle must have an instruction manual, which indicates the sequence of actions for its use. Operating and maintenance personnel must be trained in these documents. As a rule, an employee is trained to use a tachograph during his internship.

Read in the Occupational Safety and Health System

On administrative liability for violation of the work and rest schedule of drivers

The serviceability of the device must be checked before leaving on public roads. The printer cover should only be opened when replacing the paper cartridge, while ensuring the safety of your vehicle and without causing interference to other road users. While driving a vehicle, it is prohibited to be distracted from the road.

Each user is identified in the registration system using a driver card. The card is a necessary external component of the tachograph. Before starting movement (at the beginning of a shift, a working day), each vehicle driver must insert a driver card into the left slot of the tachograph and enter a PIN code. In this case, the shift employee inserts his card only when he actually starts his shift, and not when he is in the car as a passenger (while waiting for a shift).

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Do not insert credit cards or other objects not suitable for this into the tachograph slot, as this may damage the device. The cards themselves must be dry and clean, without traces of oils and fats. Do not expose them to direct sunlight or electromagnetic fields. This may demagnetize the card. Therefore, the driver should be prohibited from placing the card on the dashboard or keeping it in his pocket along with his keys and gloves.

The card is inserted into the slot when the car is stationary. It is not recommended to insert a card while driving; this action will be recorded as a separate recorded event. If after starting the vehicle the card is not inserted into the slot, you need to insert it before you start driving.

After entering the PIN code, the device greets the vehicle manager on the display, indicating the name; at this moment, the indicator displays information until the last time the card was removed from the slot. The system then determines whether activity data needs to be manually entered since the last card was withdrawn, and the employee selects the desired action. The system interface does not contain unnecessary information that forces the employee to think for a long time and be distracted from the route.

The system will ask the driver to enter periods and type of mode: work, rest, available. Using cursors, the worker selects the required mode and confirms each action by pressing the “OK” button. If you need to go back and correct an error, press “C”.

The use of devices on the roads of both the State Traffic Safety Inspectorate and the State Traffic Safety Inspectorate (Rostransnadzor). During inspections, it makes no difference to the inspection authorities whether the trips are regular or one-time. The main thing is that the transport should be on the balance sheet of a legal entity or individual entrepreneur that has hired staff. If the device is faulty or missing from the car, or there is no card in it, officials of the enterprise (responsible for ensuring traffic safety, vehicle technical condition controller, dispatcher, as well as the head of the transport department and the head of the organization himself) may be held administratively liable.

►Find out how to provide driver training

Driver printout

Modern tachographs are equipped with built-in thermal printers, which are used to print information stored in memory. For this purpose, a roll of special thermal paper is installed in the printer; it is also used to manually record operating time in the event of a tachograph malfunction.

Traffic police traffic police officers or representatives of Rostransnadzor may request a printout from the driver: Tachogram, operating mode or information about the condition of the vehicle. All these reports are printed from the device menu, and the driver must know how to do this. To avoid complaints during testing, you should study the instructions and make a test print in advance.

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Manual, instructions for use

Instructions, instructions for use

If you have a business

Private organizations are required to monitor the quality of recorders, perform their calibration, repair and maintenance. Monitoring compliance with movement and rest regimes is carried out by the enterprise once every 1-2 months. Thus, data from the driver’s card is downloaded at least once every 28 days. As for the tachographs themselves, data is downloaded from them once every year. The information received must be stored in the database for 365 days and be available for verification. The validity period of enterprise card certificates is three years. Before this time expires, the organization must receive new chips for drivers. The tachograph unit itself is subject to regular maintenance. Maintenance must be performed at least once every 2 years. If a malfunction is detected, the unit is repaired or written off. In the latter case, the enterprise must record all information stored in the block. Information should not be deleted for one year. The organization sends data about the disposal of the device to the Federal Budgetary Institution "Rosavtotrans".

Can a driver use a tachograph without a card? Driving without a certified chip is equivalent to a faulty unit. When checking, the transport service or traffic police officer has every right to issue a fine. Its amount ranges from 1 to 3 thousand rubles.

What is a tachograph

According to the law, every truck driver is required to be able to operate a tachograph, but first you need to understand what this device is intended for. This is a special device that is installed on a vehicle, mainly trucks. It monitors the speed mode of the worker and the rest mode of the transport manager.

There are two types of these devices, based on:

• cryptographic information protection cards – they are used in Russia and must have cryptographic protection;
• AETR cards - devices with them are used during trips outside the Russian Federation.

The main differences between these devices are in their appearance; every driver should be able to recognize them.

In addition to the appearance of the devices, there are a number of differences between them, namely:

• CIPF cards used on the territory of the Russian Federation must have an additional level of protection; to identify the driver, you will need to enter a PIN code;
• the cost of an AETR card for trips abroad is higher than that of a cryptographic information protection system;
• When applying for a card for use in Russia, the driver is required to present his individual tax number, and the employer is required to present his request to issue the card to the citizen.

The validity period of both types of cards is three years, after which they will need to be reissued.

Speed

Acceptable speed limits in Russia are regulated by internal regulations. At the same time, the tachograph is a tool whose data is used as an argument in case of suspicion of their violation by regulatory authorities.

If you have not committed any traffic violations, you can prove this using the device recording. At the same time, information from his map can also be used against you if it turns out that the speed was exceeded on some part of the route. Therefore, it becomes unimportant for you whether the traffic police noticed a violation of the speed limit.

How to use a CHIP card

Documentation

PREAMBLE

A digital tachograph is an on-board recorder that records vehicle movement parameters and drivers’ work and rest schedules into the internal digital memory of the device and onto the Driver Card for the tachograph.

To start using the Digital Tachograph, you need to study the operating instructions for the tachograph, as well as familiarize yourself with the work and rest schedule of drivers.

Procedure for using a digital tachograph

1) At the beginning of the work shift, the driver MUST insert the individual driver card for the tachograph into the corresponding “First” slot of the digital tachograph. The card must be inserted “Chip on top” (similar to a bank card when using an ATM).

When you insert a driver card, your full name is displayed on the tachograph display. card owner, if this does not happen, the card may not be inserted completely. It is necessary to check whether the card is installed correctly; when inserted, a characteristic sound (click) of the card reader lock is usually heard.

If the tachograph does not read the card or issues it back, you must contact a service center or tachograph workshop to identify the causes of the malfunction. The reason may be either a malfunction of the driver card itself (failure) or a malfunction of the tachograph itself.

2) After inserting the driver card into the tachograph, on the tachograph display it is necessary to enter data about where the Driver was before the start of the work shift, whether he was resting - “Rest mode” or was busy with another job - “Work mode”.

3) Next, after entering all the data, the driver starts driving. Unlike an analog tachograph, on a digital tachograph, driver activity modes do not need to be set manually. Since the digital tachograph records drivers’ work and rest schedules automatically.

There may be exceptions in older digital tachographs, in which the rest mode “Crib icon” must be set manually by pressing the corresponding button.

4) At the beginning of the movement, the tachograph automatically registers the Driving mode - “Steering wheel icon”.

5) After stopping the vehicle, the driver, going on vacation, must check the current mode of his activity, displayed on the tachograph display. After turning off the vehicle ignition, the tachograph will automatically switch to rest mode, or the driver switches to this mode manually by pressing the corresponding key.

6) At the end of the work shift, the driver must remove his card by pressing the appropriate button depending on the tachograph model.

If I don’t have a Driver card for a tachograph, what should I do?

If not, it is better to order a driver card; we repeat, the presence of a card when using a digital tachograph is mandatory in accordance with current EU legislation; its absence is tantamount to a malfunction of the device itself.

But, there may be cases where a driver card for a tachograph is missing, for example: breakdown, loss, getting a new job, etc. What to do in this case?

Driving a vehicle equipped with a digital tachograph without a driver card is not allowed.

If the tachograph card is lost, the driver at the end of each work shift must print out the data recorded by the tachograph, and then indicate his full name on the back of this printout. and passport details. These actions are mandatory and necessary to identify data on the driver’s work and rest schedule.

When carrying out control by the inspector, the driver is required to provide these signed printouts.

Should I have tachograph paper with me?

Let us repeat once again, one of the prerequisites for using a digital tachograph is the ability to print vehicle movement parameters recorded in the tachograph’s memory.

Thus, the driver MUST have at least three rolls of thermal paper with him. A possible amount of which will be required when the inspector monitors data on the operation of the tachograph, violations of work and rest schedules by the driver over the last 28 days along the route.

The inspector has the right to require the driver to print tachograph data about his activities over the last 28 days.

What happens if I drive with someone else’s driver card?

It does not make any sense, since the digital tachograph records all actions related to its operation in the internal memory of the device.

Detecting the presence of manipulations using various cards is not very difficult, and possible sanctions for such actions, including deprivation of the right to operate a vehicle and sending it to a impound lot, make this method of deception ineffective and very costly.

Driving intervals and rest breaks

In addition to the rules for using a tachograph with a card, the driver must also know how long (maximum) he can drive the car. Since tachographs were installed on vehicles primarily to combat overtime, compliance with time intervals is controlled quite strictly.

Thus, according to the current standards in the Russian Federation:

• You can spend no more than 9 hours driving per day (10 hours 2 times a week).
• In a week you can “drive” no more than 56 hours on the tachograph.
• During the day, the driver must have at least 11 hours of rest (and at least 45 hours per week).
• The maximum continuous driving interval is 4 hours 30 minutes. After this, you need to take a break of 45 minutes or more. This break can be divided into 2 - 15 and 30 minutes. Accordingly, the periods of vehicle control are also divided.
• The driver's lunch time (from half an hour to two hours) is not included in the limited rest time and is recorded separately.

When operating international flights (using an AETR tachograph), the requirements for the duration of individual stages may differ. But recent changes in legislation are aimed at synchronizing Russian and foreign standards, so the differences for the driver will be minimal.

What is needed for a tachograph to work?

• First of all, the tachograph itself, which must be installed in the car and activated accordingly.
• The need to use this car.
• The supply of thermal tape for the tachograph printing device is, by and large, a tape similar to that used in cash registers (you can purchase it in the appropriate stores if necessary).
• The operating instructions for the specific tachograph installed in the vehicle will not hurt - the operating principle is similar for many devices, but different models have minor differences.

This is the best option, but it is quite possible to use the minimum option, for which you only need:

• A vehicle with a tachograph;
• Driver;
• The need to use a vehicle.

However, there are a number of nuances. For example, you can work without a driver card (if lost), but you must print out the results of the working day every day. However, the period of work without a card is limited to two weeks.

The absence of thermal tape can have a negative impact not only when working without a card, but also, if necessary, to print out the data if requested by a traffic police officer. Well, without the operating instructions for a specific device, there is a possibility that you will not find the required key combination to call the required function.

An old video showing the general principles of how to use a tachograph when operating a car:

What paper is needed for tachograph receipts?

All tachographs are equipped with a special printer module, with the help of which all information recorded by the recorder during the flight is printed on special thermal paper. It is also called thermochemical paper.

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It is made from ordinary paper, onto which a chemical reagent is applied. Under the influence of high temperature, a reaction occurs and the spraying darkens, due to which corresponding icons appear on the paper.

There is a chart grid on high-quality paper, which drivers can use if their tachograph breaks down to manually fill out the report.

Tachograph paper must meet the following requirements:

1The paper must be universal and suitable for various models of recorders.

2Standard tape width 57 mm.

3The quality of the material must prevent possible deformation of the paper.

4 Heat resistance at a level of at least 40 ⁰С.

5Moisture resistance 90%.

6The tape must withstand a luminous flux load of up to 5,000 Lux.

A regular tachograph cash register tape is not used. If the paper does not meet the specified requirements, equipment failure may occur.

Tachograph and speed limit

Many drivers, especially in passenger cars, do not always adhere to the rules. A tachograph is a device that records not only the number and time of stops, but also the speed of the vehicle. So, any excess will be visible on the printout. A traffic police officer has the right to fine you for failure to comply with the speed limit. By the way, on European trucks a limiter is installed from the factory (85 kilometers per hour).

This eliminates the possibility of the driver deliberately speeding. Before using the tachograph, take this point into account. All attempts to deceive the device will be in vain.

License for installation of tachographs

The tachograph is classified as cryptographic equipment. Therefore, according to Decree of the Government of the Russian Federation of April 16, 2012 N313, any manipulations performed with it are possible only by a person who has a special license. As a result, arbitrariness or seeking help from unlicensed companies may lead to additional waste.

Firstly, there is an administrative fine for an incorrectly installed device.

Secondly, there are the costs of replacing damaged equipment. Therefore, you should only seek service from those companies that have the appropriate permission to work with cryptographic devices.